Content revision ea31a3343577b30cee4337cf2fef2b0864a5741341f27598e9108766c486fb2d

## Page-level extraction gives scattered observations a shared structure.

Risk Assessment Across Long Documents
Source ID document-review:designing-reusable-evidence-records
Original https://www.henryw.me/#/document-review#designing-reusable-evidence-records

I use the table of contents (TOC) and section headings to divide the report into chunks, capped at eight pages. This keeps related material together and makes each reading task manageable. The pages are rendered as images so a vision-language model (VLM) can read the layout of tables and visual material alongside the report’s text. Each chunk can produce several evidence records. The extraction guidance focuses on facts that support, qualify or rule out a finding. Each record preserves enough context for the observation to remain meaningful when it is read alongside evidence from another section. Observed content The reported fact, including the quantities, conditions and qualifications needed to interpret it. Source context The document section, page and original item, such as a table row or paragraph.

Assessment relevance The risks the observation may inform and the context needed to assess its significance. These records form an evidence ledger shared across the assessments. Item identifiers connect observations about the same subject and help recognise repeated evidence. Section paths distinguish similarly named tables or appendices. Several risks can then draw on the same observation while retaining its original reference. 03 Synthesis